Administrtive Assistant for Social Science Education

• Education: A Master’s degree with with a background in education, social sciences, or administrative support.
• Experience:
  • At least 2-3 years of administrative experience in a higher education or similar professional setting.
  • Experience supporting senior-level administrators or executives is highly desirable.
  • Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus.
• Other Requirements:
  • Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems.
  • Excellent written and verbal communication skills.
  • A high level of discretion, confidentiality, and professionalism.
  • Ability to work independently and as part of a team.
  • A strong commitment to diversity, equity, and inclusion in the workplace.

• Experience in Higher Education: Experience working in an academic environment, particularly within a School of Education or Social Sciences.
• Project Management: Experience coordinating or managing projects, events, requisitions, and other initiatives.
• Technological Skills: Familiarity with academic software (Canvas) and database management tools.
• Customer Service Orientation: Ability to interact effectively with faculty, staff, students, and external stakeholders.

1. Administrative Support to the Dean:
   • Manage the Dean’s calendar, schedule appointments, and coordinate meetings.
   • Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes.
   • Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department.
   • Maintain the Dean’s files, records, and office supplies in an organized manner.
   • Complete and maintain all requisitions (Basic Budget/Title III)
   • Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.)
   • Assist with academic advising as needed
   • Complete PAFS & Additional Pay Forms
   • Assist with and maintain Field Experience Data
   • And any other needed tasks as assigned by the Dean of the Division

2. Communication and Coordination:
   • Serve as the primary point of contact for the Dean’s office, communicating with faculty, staff, students, and external stakeholders.
   • Draft and proofread correspondence, emails, and other communications on behalf of the Dean.
   • Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications.
   • Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements.
3. Event and Program Support:
   • Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs.
   • Prepare materials for events, such as handouts, agendas, and presentation slides.
   • Manage event RSVPs, attendee lists, and follow-up communications.
4. Student and Faculty Support:
   • Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests.
   • Assist in organizing faculty development activities or professional development workshops.
   • Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs.
5. Record Keeping and Data Management:
   • Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation.
   • Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized.
   • Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics.
6. General Office Operations:
   • Answer phones, manage email correspondence, and handle other office tasks as needed.
   • Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently.
   • Maintain confidentiality and discretion when dealing with sensitive or confidential information.

1. A cover letter outlining qualifications, relevant experience, and interest in the position.
2. A current resume or curriculum vitae (CV).
3. Contact information for at least two professional references.
4. A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education.

https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=6872922