SEVIS COORDINATOR
Talladega, AL
Full Time
Experienced
TALLADEGA COLLEGE
POSITION DESCRIPTION | SEVIS COORDINATOR
Division of Student Affairs • International Student Services & Compliance
The SEVIS Coordinator is a professional administrative position responsible for
supporting Talladega College’s international student population while ensuring
institutional compliance with federal immigration regulations. The position provides
leadership in the administration, monitoring, and maintenance of the Student and
Exchange Visitor Information System (SEVIS), facilitates international student
transitions, and serves as a primary institutional resource regarding F-1 student
immigration requirements.
The position is designed to strengthen Talladega College’s commitment to international
education, student-centered services, regulatory accountability, and the successful
recruitment, enrollment, retention, and graduation of international students.
Proposed Salary Range $44,000 annually
Work Schedule Monday–Friday, 8:00 a.m.–5:00 p.m.;
occasional evenings and weekends
Supervisory Responsibilities None
The department designation, reporting relationship, and salary range are proposed for
Talladega College and subject to institutional approval.
1. Serve as a Designated School Official (DSO) for Talladega College upon approval
and formal designation.
2. Maintain accurate and current SEVIS records for F-1 international students and their
F-2 dependents, as applicable.
3. Process, review, update, and maintain Forms I-20 and associated immigration
records.
4. Monitor and report changes in student enrollment, academic programs, degree levels,
addresses, program completion dates, and other reportable information.
5. Ensure required SEVIS registration and reporting activities are completed within
applicable federal deadlines.
6. Monitor international students’ full-time enrollment and identify potential violations
of F-1 immigration requirements.
7. Review and reconcile SEVIS alerts, reporting discrepancies, and data correction
requests.
8. Maintain current knowledge of federal immigration regulations, SEVP policies, and
institutional compliance requirements.
9. Assist with institutional preparation for SEVP reviews, recertification activities, and compliance audits.
10. Immediately communicate significant compliance concerns to the Vice President for
Student Affairs and appropriate institutional officials.
B. International Student Advising and Support — 25%
Talladega College | Division of Student Affairs
11. Advise international students regarding the responsibilities associated with
maintaining lawful F-1 status.
12. Provide guidance regarding school transfers, changes of educational level, federally
authorized reduced course loads, CPT, OPT, program extensions, authorized
employment, travel signatures, reentry documentation, changes of status, and
reinstatement procedures, as applicable.
13. Coordinate international student arrival, check-in, orientation, and immigration
document verification.
14. Support international students transitioning from undergraduate to graduate programs,
including timely SEVIS record updates and appropriate issuance of new immigration
documentation.
15. Collaborate with Admissions, the Registrar, and Academic Affairs to ensure
international student enrollment records accurately reflect academic standing and
program participation.
16. Assist international students in navigating campus resources, academic expectations,
and cultural transitions.
17. Maintain appropriate student communication and documentation regarding
immigration responsibilities and deadlines.
18. Refer complex immigration matters to qualified legal professionals or appropriate
federal authorities when necessary.
C. Student Records, Technology, and Data Management — 15%
19. Maintain accurate and confidential electronic records related to international student
enrollment and immigration compliance.
20. Coordinate with Information Technology and institutional data personnel to improve
reporting accuracy and data integrity.
21. Support the implementation and maintenance of approved international student
management systems, including Terra Dotta, if adopted by the College.
22. Monitor electronic reporting processes, data imports, and batch processing activities
where applicable.
23. Identify, troubleshoot, and communicate data discrepancies affecting SEVIS
reporting.
24. Assist with the development of automated notifications and internal monitoring
systems for important compliance deadlines.
25. Maintain secure access controls and follow institutional cybersecurity and student
records confidentiality requirements.
26. Prepare reports on international student enrollment, retention, academic classification,
geographic representation, and program participation.
D. Interdepartmental Coordination and Institutional Accountability — 15%
27. Establish working relationships with Admissions and Recruitment, Academic Affairs,
the Registrar, Financial Aid, Student Success, and other departments supporting
international students.
Talladega College | Division of Student Affairs
28. Coordinate the verification of international student enrollment each academic term.
29. Assist in developing institutional procedures governing international student
admissions, enrollment, academic progression, graduation, and changes in
immigration status.
30. Maintain a calendar of federal reporting deadlines and required institutional actions.
31. Develop standardized communication procedures for students approaching critical
immigration deadlines.
32. Provide periodic compliance updates to the Vice President for Student Affairs.
33. Recommend improvements to policies and procedures that strengthen regulatory
compliance and student service delivery.
34. Participate in relevant institutional committees and planning initiatives involving
international enrollment and student success.
E. International Student Engagement and Program Development — 10%
35. Coordinate international student orientation and educational workshops.
36. Collaborate with Student Leadership and Engagement to promote cultural awareness
and international student participation in campus activities.
37. Develop educational materials addressing immigration responsibilities, employment
authorization, academic expectations, and available campus resources.
38. Maintain international student services information on the College website in
coordination with the appropriate campus office.
39. Assist with institutional communications and social media initiatives highlighting
international student engagement and success.
40. Collect and analyze student feedback to improve international student services.
41. Support the College’s internationalization and student retention objectives.
IV. Required Qualifications
Candidates must possess:
42. A bachelor’s degree from an accredited institution.
43. U.S. citizenship or lawful permanent resident status, as required for Designated
School Official eligibility.
44. The ability to qualify for and maintain institutional designation as a DSO.
45. Strong organizational, analytical, and administrative skills.
46. Excellent written and verbal communication skills.
47. Demonstrated ability to interpret policies, maintain accurate records, and meet
regulatory deadlines.
48. Ability to manage multiple assignments while maintaining a high degree of accuracy
and confidentiality.
49. Proficiency in Microsoft Office applications, electronic databases, and student
information systems.
50. Demonstrated ability to work effectively with individuals from diverse cultural and
educational backgrounds.
Talladega College | Division of Student Affairs
51. Ability to learn federal immigration reporting systems, SEVIS procedures, and
applicable electronic data management processes.
V. Preferred Qualifications
Preference may be given to candidates who possess:
52. A master’s degree in Higher Education Administration, International Education,
Information Systems, Student Affairs, or a related field.
53. At least one year of experience serving as a DSO or supporting international student
immigration compliance.
54. Experience with SEVIS, SEVP reporting requirements, and federal student
immigration regulations.
55. Experience using Terra Dotta or comparable international student management
software.
56. Familiarity with SEVIS batch processing, XML data files, and electronic reporting
workflows.
57. Experience working with student information systems and institutional databases.
58. Experience in higher education administration, student affairs, admissions, or
international student services.
59. Experience developing training materials, institutional reports, or compliance
documentation.
60. Experience supporting international student orientation, advising, and retention
programs.
VI. Performance Expectations and Accountability Measures
The SEVIS Coordinator will be evaluated using measurable performance indicators
aligned with institutional compliance and student success.
Performance Area Proposed Success Measure
Federal Reporting Compliance 100% of required SEVIS actions
completed within applicable deadlines
Student Record Accuracy 100% of active records reviewed each
semester; discrepancies resolved promptly
International Student Check-In 100% of newly arriving F-1 students
complete required institutional check-in
Enrollment Monitoring Every enrolled F-1 student reviewed for
compliance each academic term
Student Advising Documented advising and follow-up for
identified immigration concerns
Regulatory Training Completion of relevant professional
development annually
Institutional Reporting Monthly operational updates and
semester-end compliance reports
Talladega College | Division of Student Affairs
Student Engagement At least two international student
information or engagement programs per
semester
Risk Management Documented escalation of significant
compliance issues within one business
day of identification
These propose institutional performance standards, not additional federal regulatory
requirements.
VII. Institutional Compliance and Risk Management
Given the importance of maintaining Talladega College’s authorization to enroll
international students, the SEVIS Coordinator must exercise exceptional diligence in
managing immigration records and federal reporting responsibilities. The position is
expected to implement proactive monitoring procedures that identify potential
compliance issues before they become significant institutional concerns.
Particular attention shall be given to:
· Timely processing of undergraduate-to-graduate academic transitions.
· Accurate reporting of enrollment changes and academic program updates.
· Proper documentation of authorized employment and practical training.
· Identification of students who may no longer meet federal enrollment requirements.
· Maintaining appropriate internal records and documentation of SEVIS transactions.
· Prompt notification of institutional leadership when significant compliance issues are
identified.
The SEVIS Coordinator shall not independently authorize exceptions to federal
immigration requirements or provide legal representation. All actions must remain
consistent with applicable regulations, institutional policies, and authorized DSO
responsibilities.
VIII. Strategic Importance to Talladega College
The establishment of the SEVIS Coordinator position directly supports the Division of
Student Affairs’ commitment to institutional growth, international student success, and
regulatory accountability.
1. Institutional Protection
Reduces regulatory exposure through consistent monitoring, accurate documentation, and
timely federal reporting.
2. International Student Retention and Success
Provides specialized advising and administrative support to help international students
maintain status and progress toward degree completion.
Talladega College | Division of Student Affairs
3. Enrollment Growth and Global Engagement
Strengthens the College’s ability to recruit, enroll, and support students from
international markets.
4. Operational Efficiency and Accountability
Establishes a clearly defined institutional responsibility for SEVIS coordination,
reporting, student advising, and interdepartmental communication.
IX. Additional Responsibilities
The SEVIS Coordinator shall perform other duties as assigned by the Vice President for
Student Affairs/Dean of Students that are consistent with the position’s professional
classification and institutional responsibilities.
Administrative Recommendation
It is recommended that Talladega College establish the SEVIS Coordinator as a dedicated
professional position within the Division of Student Affairs, with a formal operational
relationship with Admissions and Recruitment, the Registrar, Academic Affairs, and
Information Technology.
The position should carry DSO responsibilities only after the individual has been
formally designated and authorized through the applicable SEVP process. Talladega
College should also maintain appropriate Primary Designated School Official (PDSO)
oversight and backup DSO coverage to ensure continuity of operations.
The proposed $44,000 annual salary provides a starting point for institutional
consideration, subject to Human Resources review and budget approval.
This structure positions the SEVIS Coordinator as more than a records-management
employee. It establishes a dedicated resource responsible for protecting institutional
compliance, strengthening international student services, supporting enrollment stability,
and contributing to the College’s long-term strategic objectives.
POSITION DESCRIPTION | SEVIS COORDINATOR
Division of Student Affairs • International Student Services & Compliance
The SEVIS Coordinator is a professional administrative position responsible for
supporting Talladega College’s international student population while ensuring
institutional compliance with federal immigration regulations. The position provides
leadership in the administration, monitoring, and maintenance of the Student and
Exchange Visitor Information System (SEVIS), facilitates international student
transitions, and serves as a primary institutional resource regarding F-1 student
immigration requirements.
The position is designed to strengthen Talladega College’s commitment to international
education, student-centered services, regulatory accountability, and the successful
recruitment, enrollment, retention, and graduation of international students.
Proposed Salary Range $44,000 annually
Work Schedule Monday–Friday, 8:00 a.m.–5:00 p.m.;
occasional evenings and weekends
Supervisory Responsibilities None
The department designation, reporting relationship, and salary range are proposed for
Talladega College and subject to institutional approval.
- Position Summary
Under the direction of the Vice President for Student Affairs/Dean of Students, the
SEVIS Coordinator manages the day-to-day administrative functions associated with Talladega College | Division of Student Affairs
international student immigration compliance, institutional reporting, and international student support services.
- The coordinator serves as a Designated School Official (DSO), upon formal institutional
designation and federal authorization, and assists in maintaining Talladega College’s
compliance with U.S. Department of Homeland Security regulations governing F-1
international students.
The position works collaboratively with Admissions and Recruitment, the Office of the
- Registrar, Academic Affairs, Information Technology, Student Success, Housing and
Residential Life, and other campus departments to ensure accurate reporting of
international student information, timely processing of immigration-related
documentation, and the successful integration of international students into the College community.
- The coordinator is expected to exercise sound judgment, maintain confidentiality,
demonstrate attention to detail, and establish procedures that reduce institutional
compliance risks while improving the overall international student experience.
III. Essential Duties and Responsibilities
1. Serve as a Designated School Official (DSO) for Talladega College upon approval
and formal designation.
2. Maintain accurate and current SEVIS records for F-1 international students and their
F-2 dependents, as applicable.
3. Process, review, update, and maintain Forms I-20 and associated immigration
records.
4. Monitor and report changes in student enrollment, academic programs, degree levels,
addresses, program completion dates, and other reportable information.
5. Ensure required SEVIS registration and reporting activities are completed within
applicable federal deadlines.
6. Monitor international students’ full-time enrollment and identify potential violations
of F-1 immigration requirements.
7. Review and reconcile SEVIS alerts, reporting discrepancies, and data correction
requests.
8. Maintain current knowledge of federal immigration regulations, SEVP policies, and
institutional compliance requirements.
9. Assist with institutional preparation for SEVP reviews, recertification activities, and compliance audits.
10. Immediately communicate significant compliance concerns to the Vice President for
Student Affairs and appropriate institutional officials.
B. International Student Advising and Support — 25%
Talladega College | Division of Student Affairs
11. Advise international students regarding the responsibilities associated with
maintaining lawful F-1 status.
12. Provide guidance regarding school transfers, changes of educational level, federally
authorized reduced course loads, CPT, OPT, program extensions, authorized
employment, travel signatures, reentry documentation, changes of status, and
reinstatement procedures, as applicable.
13. Coordinate international student arrival, check-in, orientation, and immigration
document verification.
14. Support international students transitioning from undergraduate to graduate programs,
including timely SEVIS record updates and appropriate issuance of new immigration
documentation.
15. Collaborate with Admissions, the Registrar, and Academic Affairs to ensure
international student enrollment records accurately reflect academic standing and
program participation.
16. Assist international students in navigating campus resources, academic expectations,
and cultural transitions.
17. Maintain appropriate student communication and documentation regarding
immigration responsibilities and deadlines.
18. Refer complex immigration matters to qualified legal professionals or appropriate
federal authorities when necessary.
C. Student Records, Technology, and Data Management — 15%
19. Maintain accurate and confidential electronic records related to international student
enrollment and immigration compliance.
20. Coordinate with Information Technology and institutional data personnel to improve
reporting accuracy and data integrity.
21. Support the implementation and maintenance of approved international student
management systems, including Terra Dotta, if adopted by the College.
22. Monitor electronic reporting processes, data imports, and batch processing activities
where applicable.
23. Identify, troubleshoot, and communicate data discrepancies affecting SEVIS
reporting.
24. Assist with the development of automated notifications and internal monitoring
systems for important compliance deadlines.
25. Maintain secure access controls and follow institutional cybersecurity and student
records confidentiality requirements.
26. Prepare reports on international student enrollment, retention, academic classification,
geographic representation, and program participation.
D. Interdepartmental Coordination and Institutional Accountability — 15%
27. Establish working relationships with Admissions and Recruitment, Academic Affairs,
the Registrar, Financial Aid, Student Success, and other departments supporting
international students.
Talladega College | Division of Student Affairs
28. Coordinate the verification of international student enrollment each academic term.
29. Assist in developing institutional procedures governing international student
admissions, enrollment, academic progression, graduation, and changes in
immigration status.
30. Maintain a calendar of federal reporting deadlines and required institutional actions.
31. Develop standardized communication procedures for students approaching critical
immigration deadlines.
32. Provide periodic compliance updates to the Vice President for Student Affairs.
33. Recommend improvements to policies and procedures that strengthen regulatory
compliance and student service delivery.
34. Participate in relevant institutional committees and planning initiatives involving
international enrollment and student success.
E. International Student Engagement and Program Development — 10%
35. Coordinate international student orientation and educational workshops.
36. Collaborate with Student Leadership and Engagement to promote cultural awareness
and international student participation in campus activities.
37. Develop educational materials addressing immigration responsibilities, employment
authorization, academic expectations, and available campus resources.
38. Maintain international student services information on the College website in
coordination with the appropriate campus office.
39. Assist with institutional communications and social media initiatives highlighting
international student engagement and success.
40. Collect and analyze student feedback to improve international student services.
41. Support the College’s internationalization and student retention objectives.
IV. Required Qualifications
Candidates must possess:
42. A bachelor’s degree from an accredited institution.
43. U.S. citizenship or lawful permanent resident status, as required for Designated
School Official eligibility.
44. The ability to qualify for and maintain institutional designation as a DSO.
45. Strong organizational, analytical, and administrative skills.
46. Excellent written and verbal communication skills.
47. Demonstrated ability to interpret policies, maintain accurate records, and meet
regulatory deadlines.
48. Ability to manage multiple assignments while maintaining a high degree of accuracy
and confidentiality.
49. Proficiency in Microsoft Office applications, electronic databases, and student
information systems.
50. Demonstrated ability to work effectively with individuals from diverse cultural and
educational backgrounds.
Talladega College | Division of Student Affairs
51. Ability to learn federal immigration reporting systems, SEVIS procedures, and
applicable electronic data management processes.
V. Preferred Qualifications
Preference may be given to candidates who possess:
52. A master’s degree in Higher Education Administration, International Education,
Information Systems, Student Affairs, or a related field.
53. At least one year of experience serving as a DSO or supporting international student
immigration compliance.
54. Experience with SEVIS, SEVP reporting requirements, and federal student
immigration regulations.
55. Experience using Terra Dotta or comparable international student management
software.
56. Familiarity with SEVIS batch processing, XML data files, and electronic reporting
workflows.
57. Experience working with student information systems and institutional databases.
58. Experience in higher education administration, student affairs, admissions, or
international student services.
59. Experience developing training materials, institutional reports, or compliance
documentation.
60. Experience supporting international student orientation, advising, and retention
programs.
VI. Performance Expectations and Accountability Measures
The SEVIS Coordinator will be evaluated using measurable performance indicators
aligned with institutional compliance and student success.
Performance Area Proposed Success Measure
Federal Reporting Compliance 100% of required SEVIS actions
completed within applicable deadlines
Student Record Accuracy 100% of active records reviewed each
semester; discrepancies resolved promptly
International Student Check-In 100% of newly arriving F-1 students
complete required institutional check-in
Enrollment Monitoring Every enrolled F-1 student reviewed for
compliance each academic term
Student Advising Documented advising and follow-up for
identified immigration concerns
Regulatory Training Completion of relevant professional
development annually
Institutional Reporting Monthly operational updates and
semester-end compliance reports
Talladega College | Division of Student Affairs
Student Engagement At least two international student
information or engagement programs per
semester
Risk Management Documented escalation of significant
compliance issues within one business
day of identification
These propose institutional performance standards, not additional federal regulatory
requirements.
VII. Institutional Compliance and Risk Management
Given the importance of maintaining Talladega College’s authorization to enroll
international students, the SEVIS Coordinator must exercise exceptional diligence in
managing immigration records and federal reporting responsibilities. The position is
expected to implement proactive monitoring procedures that identify potential
compliance issues before they become significant institutional concerns.
Particular attention shall be given to:
· Timely processing of undergraduate-to-graduate academic transitions.
· Accurate reporting of enrollment changes and academic program updates.
· Proper documentation of authorized employment and practical training.
· Identification of students who may no longer meet federal enrollment requirements.
· Maintaining appropriate internal records and documentation of SEVIS transactions.
· Prompt notification of institutional leadership when significant compliance issues are
identified.
The SEVIS Coordinator shall not independently authorize exceptions to federal
immigration requirements or provide legal representation. All actions must remain
consistent with applicable regulations, institutional policies, and authorized DSO
responsibilities.
VIII. Strategic Importance to Talladega College
The establishment of the SEVIS Coordinator position directly supports the Division of
Student Affairs’ commitment to institutional growth, international student success, and
regulatory accountability.
1. Institutional Protection
Reduces regulatory exposure through consistent monitoring, accurate documentation, and
timely federal reporting.
2. International Student Retention and Success
Provides specialized advising and administrative support to help international students
maintain status and progress toward degree completion.
Talladega College | Division of Student Affairs
3. Enrollment Growth and Global Engagement
Strengthens the College’s ability to recruit, enroll, and support students from
international markets.
4. Operational Efficiency and Accountability
Establishes a clearly defined institutional responsibility for SEVIS coordination,
reporting, student advising, and interdepartmental communication.
IX. Additional Responsibilities
The SEVIS Coordinator shall perform other duties as assigned by the Vice President for
Student Affairs/Dean of Students that are consistent with the position’s professional
classification and institutional responsibilities.
Administrative Recommendation
It is recommended that Talladega College establish the SEVIS Coordinator as a dedicated
professional position within the Division of Student Affairs, with a formal operational
relationship with Admissions and Recruitment, the Registrar, Academic Affairs, and
Information Technology.
The position should carry DSO responsibilities only after the individual has been
formally designated and authorized through the applicable SEVP process. Talladega
College should also maintain appropriate Primary Designated School Official (PDSO)
oversight and backup DSO coverage to ensure continuity of operations.
The proposed $44,000 annual salary provides a starting point for institutional
consideration, subject to Human Resources review and budget approval.
This structure positions the SEVIS Coordinator as more than a records-management
employee. It establishes a dedicated resource responsible for protecting institutional
compliance, strengthening international student services, supporting enrollment stability,
and contributing to the College’s long-term strategic objectives.
Apply for this position
Required*